IELTS Writing Task 1: Question
A friend from abroad is visiting your country next month. She is planning to stay with you, but you cannot accommodate her. Write a letter to her:
- Tell her the reasons.
- Apologise
- Make alternative arrangements.
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Sample Answer:
Dear Daniel,
I hope you are doing good. I write to you with mixed feelings as I regret to inform you that I shall not be able to accommodate you at your visit next month.
The reason for this unfortunate turn of events is my inability to renew a professional commitment. I have important office meetings that coincide with the dates you plan to be there, and attendance is essential for current projects and team collaboration. I hope you understand what such unexpected job responsibilities are like. I’m really sorry I couldn’t accommodate you as planned.
I’d like to make up for it by helping you find suitable alternative accommodation. I’ve already started looking for nearby hotels and guesthouses that offer a comfortable and easy stay during your visit. If you have any particular preferences or needs, please let me know, and I’ll take them into consideration when making arrangements.
Again, I sincerely apologize for any inconvenience caused by the changed schedule.
With Regards,
Jennifer
Vocabulary Used & Why?
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Regret
Shows politeness and a sense of responsibility when delivering disappointing news.
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Accommodate
A formal and versatile word to express hosting or making arrangements for someone.
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Unfortunate
Conveys empathy and a sense of bad luck or an unavoidable situation.
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Commitment
Highlights responsibility and professionalism, giving the letter a formal tone.
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Coincide
A sophisticated way to explain scheduling conflicts.
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Essential
Strongly emphasizes importance, making the situation sound unavoidable.
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Alternative
Suggests flexibility and a willingness to provide solutions.
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Comfortable
Adds a touch of thoughtfulness when discussing accommodations or arrangements.
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Preferences
Indicates consideration for the recipient’s specific needs, making the tone more accommodating.
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Apologize
A formal yet simple word to express sincere regret for an inconvenience.
Band Score Analysis
7.0
(+/- 0.5)Vocabulary Complexity
B2 – Upper Intermediate
Uses a formal and polite tone with appropriate vocabulary, but lacks more advanced expressions.Grammar Mistakes
1
Minor issue with “I write to you” (should be “I am writing to you”).Vocabulary Repetition
- Accommodate: 2
- Visit: 2
- Office: 2
Task Response
7.5
Clearly conveys the message but could provide a more structured opening.Coherence & Cohesion
7.5
Well-organized with smooth transitions, but minor improvements in structuring ideas could enhance clarity.Lexical Resource
7.0
Uses formal and polite vocabulary but lacks diversity in expressions.Grammatical Range & Accuracy
7.5
Demonstrates a good range of sentence structures with only minor errors.